In the Mail section of your Folder Pane you should now see an additional Mailbox with your manager's name.īe very careful when working with multiple accounts that you choose the right one before starting a task like creating a meeting invitation or sending an email. If User A sends an email and changes the 'From' to the. If you've also been given rights to the person's calendar, completing these steps will also make the calendar for this account appear under Shared Calendars in your Calendar view. Have a few users connected to a shared mailbox and they are granted 'send as' permissions. You must quit and restart before things will work properly.
Shared mailboxes can store up to 50GB of data without requiring a license. Even though you may already see your manager's mailbox listed after your mail folders, don't be fooled. A shared mailbox allows multiple users with the appropriate permissions to access the same email account, whether to send emails, access shared folders, or use the same calendar and contacts list. Some example differences are: No subfolders in Group mailboxes 50gb size limit for shared mailbox (About shared mailboxes. Exchange will show the name of the person you just added.Ĭlick OK to close the Microsoft Exchange dialog box.īack on the Change E-mail Account dialog box, click Next, then click Finish.Ĭlick Close to exit the Account Settings dialog box. As Im learning about the slight differences between shared inboxes versus group inboxes, its becoming less-clear to me when I should recommend one vs another to a client. Type the NetID of the person whose mailbox you want to add to your user profile, then click OK. On the Welcome to Outlook screen, enter the email address of the shared to add then click Connect. If the shared Mailbox does not open, you may try disabling, restarting Outlook, and re-enabling Cached Exchange Mode in your Outlook profile’s advanced profile configuration options. A small dialog box will open.Ĭlick the Advanced tab, then click Add. In Outlook click on the File tab in the top left corner of the window.
#WHAT IS A SHARED MAILBOX IN OUTLOOK SOFTWARE#
In the Account Settings dialog box, click Change.Ĭlick More Settings. When a shared mailbox is created, a special flag is set on the associated object in AD (ExchangeUserAccountControl), which. IT Connect is the main portal for technology tools and resources at the UW, including guides to technology options available at the UW, software downloads, and technology news. Once they have given you rights, you can follow the steps below.Ĭlick the large Account Settings button, then select Account Settings from the list that appears. The manager must first share their mail folder(s) before these steps will work. But for this example, it makes the sentences easier to read if we pretend it is.) A Distribution Group is an email address that, when sent to, delivers the message to multiple recipients’ inboxes. These steps will make your manager's email folders available to you automatically, every time you use Outlook. What is the difference between a distribution list and shared mailbox A Shared Mailbox is an email address that multiple people can log into and manage.
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